All plays › Development › Grant Compliance Extractor
Grant Compliance Extractor
Every requirement and date buried in an award letter becomes a checklist on day one, instead of a surprise in month nine.
What it does. When a new grant award letter lands in Google Drive, an automation platform triggers Claude to extract all compliance requirements, key dates, and reporting obligations into a structured checklist saved to Google Docs.
Where the person stays. Yes – always review before sending or publishing
What changes. No compliance requirement missed; staff have a ready checklist from day one of every grant without manual document review.
Make it yours
Three things. The prompt rewrites itself as you type.
These are examples, to show you the shape. Replace them with yours.
Create Grants/Award Letters folder in Google Drive
When a new grant award letter lands in Google Drive, an automation platform triggers Claude to extract all compliance requirements, key dates, and reporting obligations into a structured checklist saved to Google Docs.
Set a Watch Files trigger on that folder in your automation platform
The automation platform reads new document content
Send full text to Claude with structured extraction prompt
Claude returns checklist grouped by: deadlines, allowed expenses, documentation rules, special conditions
The automation platform creates a Google Doc in Grants/Compliance Checklists folder
Append row to master Grant Tracking Sheet with funder, date, checklist link, first deadline
Email development director checklist link and top 3 upcoming deadlines
Rather not build it yourself?
One working session, your tools, your thresholds, your voice. We set it up together and you still own it at the end.
Sign up for the newsletter.
New plays, honest costs, and what is working for teams like yours. From Fall Communications, and easy to leave whenever you like.
You are on the list.
Watch your inbox for a welcome note.